Manual
Errors found
Planning time
Over an hour lost every morning
Your planner spends time each day figuring out who goes where. That time could go to customers and the team.
Optimize your orders
Where does yourworkday lose time?
Cut the planning, driving and administration between a customer request and work completed.
Cut the planning, driving and administration between a customer request and work completed.
50%
Less planning
30%
Shorter routes
The problem
Manual planning wastes hours every day.
Hours disappear into assigning jobs, no one sees utilization clearly, distance inefficiencies spike vehicle costs, and rules slip when pressure rises.
Manual
Total distance
132 km
Fuel & driving
Teams drive 30% more than needed
When routes are planned by hand, technicians take the long way. Gerby cuts unnecessary driving by ordering jobs around distance.
Manual
Needs review
Right skills
On time
Mistakes
Wrong person, wrong place, wrong time
Skills, availability and time windows change constantly. Gerby checks every rule automatically so nothing slips through.
Our solution
Ten jobs or a hundred, scheduled in minutes.
The right person, the right place, every time.
Gerby plans around your rules automatically: customer location, required skills, driving distance, shift times, holidays, and date windows.
See Gerby Scheduling- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
- Customer location
- Required skills
- Driving distance
- Team utilization
- Vacations
- Date windows
Where time goes
Less time lost between the tasks
Find the work, plan the day and keep the operation moving without adding more administration.
50%
Less time spent on daily planning
Manual4 hrs/day
With Gerby2 hrs/day
Gerby Scheduling
30%
Less unnecessary driving
Tighter scheduling and less driving
20%
Fewer calendar gaps and missed jobs
Avg. distance saved25 km/day
CO₂ reduction~6 kg/day
Monthly savings€450+
Rating
5/5
“Gerby cut our manual planning by 85% and keeps every crew on schedule even during peak season.”
VM
Vesa Malmberg
CEO, Lämpöpartio Oy
Skills
Proximity
Availability
Timeframe
Utilization
Gerby
Smart Matching
Built for your industry.
Gerby weighs every constraint simultaneously to find the optimal assignment.
See how it works for youWhat we build
Focused products for real operations
Gerby Scheduling
Ten jobs or a hundred, planned in minutes.
Match each job with the right team member using the rules that matter to your business: skills, availability, distance, task type, time windows and working areas. Reduce planning, driving, calendar gaps and avoidable mistakes.
- Match jobs to the right person
- Reduce driving and calendar gaps
- Replan when the day changes
Gerby®Gerby Scheduling
Today
Create orderMatti V.
Liisa K.
08:0011:0014:00
ILP install
08:00–10:30
Annual service
09:30–11:15
Gerby Lead Studio
Find the companies you should be talking to.
Define your ideal customer group and source matching companies directly from Finnish and Swedish registries. Enrich the results in one click, review them, and move the right prospects into your sales work.
- Search Finnish and Swedish registries
- Review and enrich the right companies
- Move prospects into sales work
Gerby®Gerby Lead Studio
Prospecting
HVAC & heat pump service
Sweden · 214 companies
Industrial maintenance
Finland · 96 companies
Gerby ERP
Keep the work moving from customer to invoice.
Keep customers, quotes, work orders, projects and invoicing connected in one operational backbone.
- Keep customer and order context together
- Connect quotes, work and projects
- Carry the work through to invoicing
Gerby®Gerby ERP
Operations overview
Active projects
6
Total orders
24
Margin
€18.4k
Recent ordersCustomersWork orderStatus
OPT-2026-001Nordic Heat OyILP installReady
OPT-2026-004Espoon Lämpö OyHeat wellIn progress
OPT-2026-019Nordic Heat OyAnnual serviceScheduled
Project timeline72%
Customer confirmedWork order in progressInvoice ready next
Gerby Automotive
Start a vehicle service order in 30 seconds.
Look up the vehicle, prefill the company and customer details, and get the service order ready without repeating the same work.
- Search by registration number
- Prefill vehicle and customer details
- Open the service order ready for work
Gerby®Gerby Automotive
ABC-123
FindRegistration entered
ABC-123
Vehicle found
Volvo V60 · 2021
Service order ready
Service order
